Tenders and Quotes - FAQs

Local Procurement FAQ

Q: How do I register my interest? 
A: Email procurement@fairfieldcity.nsw.gov.au to register and/or express your interest in becoming a potential supplier. 

Q: What are the benefits of doing business with Fairfield City Council?
A: There are a number of benefits in supplying to Council, such as:

  • Establishing closer ties with Council
  • Becoming a registered supplier of Council
  • Potential to win Councils quote and tender projects for your business

Q: Where does Council advertise its procurement needs and how do I get involved?
A: You can view upcoming tenders or projects on the Fairfield City Council website. We also advertise in the Fairfield City Champion newspaper and Sydney Morning Herald, and TenderLink e-tender website (www.tenderlink.com/fairfieldcity)

Q: What are the rules governing Council’s purchasing practices?
A: Council works within the framework of the Local Government Act 1993 and the Local Government (general) Regulations 2005. These regulations outline what Council can do and the various conditions of tender that may be enforced for specific projects.

Tender FAQs

Q. How can I do business with Fairfield City Council?
A. Organisations, suitable experienced and qualified, are encouraged to submit their proposal through either TenderLink, quotation and/or EOI process.

Q. What is Tendering and Expression of Interest process?
A. Tendering and EOI is the selling of goods and services to Council through the request of formal bids – otherwise known as tenders.

Q. Where do I find these invitations?
A. All council invitations will be available through an electronic tendering facility provided by TenderLink. Organisations may register their company details, download documents, and lodge submissions online free of charge.

Alternatively, advertisements relating to current public tenders, EOIs and certain quotations are published in the local government section of the Sydney Morning Herald on Tuesday and in the council’s corporate page within the Fairfield City Champion newspaper. Also, please refer to Council’s Statement of Business Ethics.

Q. Do I need an Australian Business Number (ABN)?
A. All individuals and organisations lodging tenders/quotations/EOI submissions with Council for the provision of the supply of materials, equipment and/or services must have an ABN and be registered for Goods and Services Tax (GST). All submissions must clearly state your company's ABN. You can apply online for an ABN.

Q. Can I lobby Councillors and staff?
A. It is not permitted and may result in disqualification from the tender process.

Q. What is Best Value?
A. Best Value for money is when the submission satisfies all the essential criteria, specifications, safety, environmental and statutory requirements stated in the tender document. Lowest price does not necessarily mean best value.

Q. Is there an opportunity to negotiate the contract if I am awarded the tender?
A. After the offer from Council is accepted, there is no opportunity to negotiate the contract. Alternative or variations to the terms must be submitted in full as part of your tender submission provided you have submitted a conforming tender as well.

Should you have any enquiries, please contact Procurement Fleet and Stores on numbers 9725 0827, 9725 0888 or 9725 0737.