How to Book a Hall or Community Centre

Fairfield School of Arts

Overview

Do you need to hire a venue for a special occasion, a meeting or a class?

Fairfield City offers a range of subsidised community facilities for hire. These include community halls, meeting rooms, offices and other specialised facilities such as craft rooms.

Have a read of our Halls for Hire Brochure(PDF, 414KB)

Click here to find a hall

Information about Hall Bookings

Booking Options

Long-term bookings
Every year in October, Council writes to long-standing regular hirers to ask for expressions of interest in hiring our facilities in the coming year.

Facilities will be allocated on a needs basis.

Where two community groups bid for the same space, Council will negotiate with the two groups to see if one can be accommodated elsewhere nearby. Council’s final decision on allocations will be based on what is the most practical and fairest.


Short-term bookings
Where vacancies exist in the facilities after long-term bookings have been allocated, Council will allocate bookings to community groups who want short-term access. While long-term groups will have priority, Council is flexible in trying to meet long-term as well as short-term needs by seeking cooperation between users.

How to Book

  • To book a community facility, register online through the link below:

BOOK A HALL

Alternatively contact Council’s Customer Service Centre from Monday to Friday, 8.30am–4.30pm on 9725 0222.


  • Deposit
    Full payment of a damage-and-key deposit is required to secure your booking. Please see below for details on picking up the keys.

  • Costs
    Hire fees depend on the size and type of facility and whether the booking is for commercial or community purposes. See Fees and Charges for details about Council’s hire fees.


  • Picking up Keys
    Keys for facilities must be collected from Council's Customer Service Centre at the main Administration Building at 86 Avoca Road, Wakeley. Keys must be collected between 8.30am and 4pm on the last working day before the function.

  • Liquor Permits
    All facilities are licensed as a Place of Public Entertainment. Liquor may be consumed on the premises only if a permit has been obtained from the Licensing Sergeant at the nearest police station. 

Fees and Charges

Fairfield City Council has three categories of hire fees.

The category of each user group is determined on the information provided by the applicant on the application form. Hire fees are charged according to the category which the applicant falls under. 

The fees and charges for hiring a hall can be found within Council's Pricing Policy and Fees and Charges(PDF, 647KB).


Social/Private Hire
Hall hire is available for private functions held on weekends and public holidays (excluding Christmas and New Year).

Examples include:

  • Weddings
  • Christenings
  • Engagement parties
  • Birthday parties

Council has classified organisations or groups that fall into this category as those not involved in business for the purpose of generating a profit.

Examples include:

  • Registered charities
  • Non-funded community groups (e.g. playgroups)
  • Religious/church groups
  • Clubs
  • Groups that charge a fee on a cost recovery basis only
  • Proof of incorporation, or
  • Endorsement from the Commissioner (Australian Taxation Office) that the group or charity is income tax exempt.

Commercial/For Profit Groups
The commercial hire rate applies to the use of Community Facilities that do not fall into either of the above categories.


Community/Not-for-Profit Hire
In order to be classified as Community/not-for-profit, one of the following must be provided with the application form:

  • Proof of incorporation, or
  • Endorsement from the Commissioner (Australian Taxation Office) that the group or charity is Income tax exempt.

Cancellations

For Community Groups
If a community group no longer needs a space, Council must be advised as soon as possible so the space can be allocated to others. Council needs 4 weeks notice, but will be flexible under special circumstances.

Community groups that fail to notify Council that a facility space is no longer required will be charged the hire fee.


For Casual Hire
As per the hire agreement, the hirer may cancel any booking by contacting the Booking Officer either verbally or in writing at least 4 weeks before the date of the function, in which case Council may refund any deposit paid. If less than 4 weeks notice is given then the hirer will lose their deposit.

If a hirer has booked and paid the bond and hire fee less than 4 weeks before the function, an amount equal to 5 hours hire will be deducted from the deposit and the remainder refunded.

All hirers are to notify the Regional Booking Officer if there is any change to the application form.

Customer Feedback

Council encourages your feedback on our community facilities so we can improve our service to better meet the needs of our community.

You can provide positive feedback or make a complaint by contacting Council as outlined below. Council works to provide a quick and complete resolution to all complaints about its community facilities.

Online

Phone

Council's Customer Service Centre on 9725 0222

In Person

Fairfield City Council Administration Centre
86 Avoca Road, Wakeley

Post

Community Facilities Coordinator
Fairfield City Council
PO Box 21
Fairfield NSW 1860.