Forms and Fact Sheets - Planning and Building

Development and Building Forms

The following is a list of forms that relate to proposals or activities requiring a determination by Council:

The following forms relate to Building and Certification:

Other Forms:

Planning Certificates and Outstanding Notices

Online E-Services Portal  

Fairfield City Council offers an online service for certificates, such as Planning Certificates (10.7) and Outstanding Notices (735A and 121ZP).

To access the online portal click the link below:

You will need to create a one off user login in the E-Services Portal that you will use for all your online certificate requests.

Application Forms 

Fairfield City Council will continue to offer the ability to applicants to submit hard copy or electronic forms for conveyancing certificates. The forms are listed below:

Note: Certificate requests will only be processed once payment is received.

Information relating to these types of certificates 

The requirement for these certificates usually arises when a property is being purchased or sold. The certificates issued by this Council are:

  • Planning certificates specifying planning requirements and restrictions that apply to a parcel of land.
  • Section 121ZP and 735A certificates specifying outstanding health and building notices issued in relation to the parcel of land.
  • Section 88G certificates for covenants.

A brief description of each certificate type of provided below.

Planning Certificates 

Planning certificates specify the planning requirements and restrictions that apply to a parcel of land, such as the zoning of a lot, as at the date of the certificate. Planning certificates are issued under the Environmental Planning and Assessment Act 1979 (EP&A Act).

Under the EP&A Act Council shall not incur any liability in respect of advice it provides in a planning certificate.

Planning certificates are generated on the lot, not the street address. Where a street address comprises more than one lot, a separate certificate for each lot must be applied for.

Click here for more information about requesting a flood map.

Section 121ZP and 735A Certificates

These certificates specifying outstanding health and building notices and orders in force in respect of the lot, as at the date of the certificate.

Section 121ZP certificates are issued ONLY under the Environmental Planning and Assessment Act 1979 (EP&A Act).

Section 735A certificates are issued ONLY under the Local Government Act 1993 (LG Act).

Section 121ZP and section 735A certificates can be ordered separately or as a combined certificate.

Outstanding notices and orders are generated on the lot, not the street address. Where a street address comprises more than one lot, a separate certificate for each lot must be applied for.

Section 88G Certificates for Covenants

Council places positive covenants on the title of applicable properties in the Fairfield Local Government area in respect of maintenance requirements which have a public benefit. This includes the obligation to maintain stormwater retention systems on private land.

If a property owner neglects to maintain these systems or does not perform the obligations for public good as contained in the positive covenant, Council may carry out the obligation, including any maintenance. Any costs to Council in these instances are fully recoverable.

Under section 88G (3) of the Conveyancing Act 1919, Council can issue certificates that identify any outstanding debts owed to Council by the property owner in respect of their positive covenant obligations. If unpaid by the owner, these debts will be passed on to the purchaser on conveyance of the property.

A section 88G certificate states any outstanding costs for failure to comply with the positive covenant on the land, being the cost which has been recovered for work carried out by Council.

Please note that section 88G (3) certificates are generated on the lot, not the street address. Where a street address comprises more than one lot, a separate certificate for each lot must be applied for.

Fire Safety Forms

 In 2016, the NSW Government introduced fire safety reforms under the Environmental Planning and Assessment Amendment (Fire Safety and Building Certification) Regulation 2017.

This regulation requires a building owner to issue a:

  • fire safety certificate (for fire safety measures installed as part of new building work); and
  • annual fire safety statement (for maintenance of fire safety measures in existing buildings) using approved forms.

Copies of the approved forms and further information is available from NSW Department of Planning, Industry and Environment.

To navigate to the approved annual fire safety statement form (for existing buildings) select:

→ Fire Safety Regulation Reform

→ New standard forms

→ Downloads

→ Fire safety statement form – existing buildings.

To navigate to the approved fire safety certificate form (for new building work) select:

→ Fire Safety Regulation Reform

→ New standard forms

→ Downloads

→ Fire safety certificate form – new buildings.

Alternatively, Council can email copies of the approved forms on request.

The completed annual fire safety statement, with fire safety schedule, requires invoice payment and each year needs to be submitted to:

For any additional information please contact Council's Customer Service Team on 9725 0222.